Registration, Publication & Policies

Presenter registration

Each accepted paper is intended for publication in electronic proceedings carrying an ISBN and must be presented at the conference. The camera-ready manuscript, copyright documentation, registration, and payment must be received by the applicable early-registration deadline.

At least one author must register in the presenter category for each accepted paper. This requirement also applies to student papers and poster presentations.

Cancellation

For written cancellation requests received by 22 December 2026, the registration fee is refundable after deduction of a €100 administrative charge. Fees are not refundable for cancellation requests received after that date.

Registration discounts cannot be combined.

Student status and benefits

Students must provide a valid student card and a statement signed by their supervisor to verify eligibility.

• Students attending without a paper may qualify for a substantial reduction from the standard non-presenter fee.
• Students from economically disadvantaged countries may qualify for preferential registration.
• The Best Student Paper Award recipient may receive a complimentary or discounted registration voucher for an INSTICC event, valid for 12 months and inclusive of conference materials.
• Eligible student registration may include INSTICC membership through the end of 2027 and extended access to the SCITEPRESS Digital Library.

Publication responsibility

Publication depends on timely submission of correctly formatted final materials, completion of registration, and presentation of the accepted work. Authors should retain evidence of payment and system confirmations and should monitor PRIMORIS for programme or policy updates.